Are Two Monitors Really More Productive Than One?

Silver Imac on Top of Brown Wooden Table

When you see those people with two monitors, you may assume they do some specialized work that requires all that screen space, or they just really like technology.

But having the additional display real estate that a second screen provides can benefit anyone, even if you’re doing accounting or document work all day.

We get used to being boxed in by the screen size we have. This can lead to us struggling when trying to fit two windows next to each other or continuously clicking between layers of windows on the desktop.

Most of us have experienced clicking around to find the window we actually need in a layer of different applications. This is one of the things that eats up time during the day and that using dual screens can help eliminate.

According to a study by software developer Mavenlink, 73% of surveyed businesses say they spend over an hour per day on average just switching between different apps.

Productivity Research on Dual-Screens

So just how much can using a second monitor improve productivity? Probably more than you realize.

Jon Peddie Research looked at the benefit of using two screens connected to a desktop computer or laptop for several years. It found that overall, employees in all types of jobs can improve productivity by an average of 42%.

From three studies conducted over 15 years, it also found that between 2002 and 2017, there’s been a significant rise in the use of two monitors, with a compound annual growth rate of 10%.

The company’s namesake put it simply saying, “The more you can see, the more you can do.”

What Are the Advantages of Adding a 2nd Screen?

Do More in Less time

The biggest advantage to using a second monitor is that you can do more in less time because you’re not struggling to get to the windows you need when you need them.

With an additional monitor, you can keep programs like email always open on one screen while you work in other programs on the second screen. You’re able to work more fluidly, getting to all your apps when you need them.

Expands Screen Space for Laptops

Laptops are great for portability, especially when traveling or moving between home and work (as many employees do these days). But the more portable the laptop, the smaller the screen space.

One big drawback of using a laptop is that they will have a smaller monitor. There is also the difficulty in positioning. When using them on a desk, people will often try to prop them up, but the person is still staring down at the screen in most cases.

Connecting your laptop to a monitor can significantly improve the experience and make it like working on a normal desktop PC. You can either choose to mirror your entire screen or still make use of the laptop screen for some activities while using the larger screen for others.

Side-by-Side Comparisons Are Easier

There are a lot of tasks that require looking at data in two windows. You may be editing and comparing a finished design with the original instructions. Or you may have to pull details from notes to include in a PowerPoint presentation.

Trying to get two windows up on a single screen side-by-side can be frustrating. You may try to resize the windows just so, only to have your configuration lost when you have to maximize a screen to click a menu item or scroll.

With two monitors, you have the screen real estate you need to fully open both windows and have them right next to each other so you can easily do your work.

More Freedom During Video Calls

Have you ever been screen sharing on a video call and needed to check an email or review notes? It’s difficult to do that when everyone can see your screen. We often “sanitize” our screens (like turning off alerts, etc.) before we go into a meeting to ensure nothing that should not appear is popping up.

With dual screens, you can choose which screen you want to share during meetings, and still have apps open on the other screen that no one can see. This is a big advantage if you need to check for an email or message someone while you’re sharing your screen.

Fairly Inexpensive Productivity Booster

Purchasing another display is a fairly low investment when looking at technology. A monitor can be purchased from anywhere between $125 to $250 on average. And with a 42% average productivity boost, it can have a pretty sweet ROI.

There is also no big learning curve with this upgrade. Once the monitor is plugged in and the PC is set to see the additional screen, it’s good to go. Users can simply drag apps and documents from one screen to another as if they had one large screen.

Need Help Improving Productivity?

There are several productivity boosts that you can get using the right technology tools, and they don’t have to cost a fortune. Ask us how we can help you!


Featured Image Credit

This Article has been Republished with Permission from The Technology Press.

What Are the Best Ways to Give an Older PC New Life?

Laptop, Mouse, Stethoscope, Notebook, Keyboard

Purchasing a new computer is a big investment. Many small businesses and home PC owners end up struggling with older systems because they want to get as many years out of them as possible.

Have you found yourself banging on your keyboard in frustration? Have you tried every tip and trick you found online, only to still struggle with a slow PC? 

There are some promising upgrades you can do that will cost much less than the price of a new computer, while making your PC feel like new again. 

Here are some of the options you can try to improve the performance of an older computer.

Upgrade to a Solid-State Drive (SSD)

Prices for solid-state drives have come down quite a bit in the past few years, making them an affordable upgrade that can breathe life back into an older PC that might be slowing down.

Unlike hard disk drives (HDDs), SSDs do not have any moving parts and use a flash memory that allows for a quicker response time. You can improve your time to boot and your experience when searching files, opening applications, and other activities. 

Some of the advantages of upgrading your computer’s hard drive to SSD include:

  • SSD read/write speeds up to 2500 MB/second compared to HDD at up to 200 MB/second
  • SSD access time of 0.1ms as compared to HDD at 5.5-8.0ms
  • SSDs use between 2-5 watts of energy compared to HDD at 6-15 watts

Increase the RAM (Memory)

One upgrade that is very low-cost and can mean a significant increase in performance is a memory upgrade. If your PC was one of the cheaper ones that only had 4GB of RAM when you bought it, you likely have trouble opening too many tabs in your browser or using any graphics-heavy program.

Upgrading your RAM, if your PC has available memory slots, to 8GB or 12GB can make it seem like you have an entirely new computer due to the big increase in speed.

Upgrade the Graphics Card

If you play computer games or work in any type of video, imaging, or 3D software, an outdated graphics card can ruin your experience. 

Instead of replacing your entire computer, just upgrading the graphics card to a more robust model can improve your PC’s performance and give you several more useful years from it.

Replace Your PC Cooling System

Heat is an enemy of your computer’s internal parts. If your cooling system is getting worn out and not working the way it should be, then excess heat can be building up inside your device.

When this happens things can get strange, with programs crashing or your system rebooting on its own.

If you suspect excess heat may be an issue, have your computer’s fan and cooling system checked out to see if it needs replacing.

Connect an External Monitor to a Laptop

If you’re working on a laptop and having a hard time multi-tasking due to limited screen real estate, consider getting an external monitor rather than replacing your entire PC.

Monitors are just a fraction of the cost of computers, and having a screen twice the size of the one on your laptop can make all the difference in the world and improve productivity due to the additional screen space.

Replace Your Keyboard

Older keywords can stick, lose keys, and have the writing rubbed off the keys, making it more difficult to tell a “prt screen” from a “delete” button. If the performance of your PC is hampered by a frustrating keyboard, an upgrade can be a very inexpensive way to improve your equipment.

Get an External Hard Drive

Computers can slow down and be more difficult to use when the hard drive fills up with data. Over the years, files build up, and many users never take the time to go through and delete those that are unnecessary.

Buying an external hard drive can allow you to offload files that may be slowing you down, while still keeping them easily accessible.

Another benefit of an external hard drive is that it’s portable and can easily be carried between home and work and used in both places.

Get a Professional Computer Tune-Up

Those free PC cleaner tools you find online aren’t going to give you the type of tune-up that a professional IT provider can give. We will go through things like the Windows Registry, duplicate system files, internal errors, and more to clean up your system and remove all the “junk” that has built up over the years.

We can also do a maintenance check for things like failing parts, and provide expert guidance on your most impactful upgrade options. 

Get Help Improving Your Computer’s Performance Today!

Don’t struggle with an older PC! We can help you with cost-effective upgrade options that will fit your system and budget perfectly.


Featured Image Credit

This Article has been Republished with Permission from The Technology Press.

These Google Search Tips Will Save You Tons of Time!

person using black laptop computer

Over 2.4 million searches happen every minute on Google. It’s often the first stop people make when they go online.

We search daily for both personal and work needs, and often searching out the right information can take a lot of time if you have to sift through several irrelevant results.

One study by consulting firm, McKinsey, found that employees spend an average of 1.8 hours daily, or 9.3 hours each week, searching and gathering information. This can be a productivity sinkhole as more web results keep getting added to the internet every day.

One way you can save time on your personal and work-related searches is to learn some “secret” Google search tips. These help you narrow down your search results and improve productivity by helping you find the information you need faster.

Search a Specific Website Using “site:”

Sometimes you need to find information on a specific website. For example, you might need to locate a government statistic that you know is out there but can’t seem to bring up on a general search.

You can use Google to search keywords on a specific website by using the “site” function.

In the search bar use the following:  site:(site url) (keyword)

This will bring up search results only for that one specific URL.

Find Flight Information Without Leaving Google

When you need to access flight information, you’re often on the go. Either getting ready to head to the airport or waiting for someone to arrive. Having to load multiple site pages in your browser can take valuable time. Instead, get your flight results directly from Google.

Just type in the flight number and the name of the airlines, and you’ll get a listing of flight information without having to click to another page. You can even tab to choose flight info for that same flight on different days.

Look for Document Types Using “filetype:”

If you’ve just been tasked with coming up with a presentation on sustainable energy, it can be helpful to see what other people have done on the same subject.

Searching websites can give you a lot of details to sift through but searching for another PowerPoint presentation can provide you with even more insight into how others have distilled that information down into a presentation.

Google has a search function that allows you to search on a file type, so instead of webpages showing up in your results, files of the file type you searched will appear.

To use this function, type in the following: filetype:(type) (keyword)

In the case of wanting to find a PowerPoint on sustainable energy, you could use the following in the search bar: filetype:ppt sustainable energy.

All the results will be PPT presentations.

You can also use this function for other file types, such as:

  • DOC
  • PDF
  • XLS or XLSX
  • SVG
  • and more

Narrow Down Timeframe Using the “Tools” Link

One frustration is when you’re looking up something like a population or cybersecurity statistic and you end up with results that are too old to be relevant. You can spend valuable time paging through the search results, or you can tell Google what time frame you’d like to search.

To narrow your search results by a specific timeframe, do the following:

  • Enter your keyword and click to search.
  • Under the search bar, click the “Tools” link.
  • Click the “Any time” link.
  • Choose your timeframe.

You can choose from preset timeframes, like past hour or past year, or you can set a custom date range for your results.

Locate Similar Sites Using “related:”

When you’re researching a topic online, it’s often helpful to find similar websites to the one you are viewing. Seeing related sites can also be used if you’re trying to find a specific product or service online and want to do some comparison shopping.

Google can provide you with a list of related websites when you use the “related” function.

In your search bar, type the following: related:https://website.com

One more way that you can leverage this search tip is to look for competitors by entering your own website URL in the search.

Get Rid of Results You Don’t Want Using “-(keyword)”

Non-relevant results are one of the main timewasters of online searching. You have to page through results that have nothing to do with what you really want to find, just because they use a related keyword.

For example, say you were searching the Ruby Slipper Cafe in New Orleans. But in your search results, you keep getting pages related to the movie the Wizard of Oz. You could eliminate those irrelevant results by using the negative keyword function.

Just type: (keyword) -(keyword)

Basically, you are just putting a minus sign in front of a keyword that you want to exclude from your search. In the example above, you would type: ruby slippers -oz.

Looking for More Ways to Boost Productivity & Save Time?

IT consultants aren’t just for large projects, we can also help you boost productivity in your everyday workflow to make your life easier.


Featured Image Credit

This Article has been Republished with Permission from The Technology Press.

Microsoft Exchange Online Email vs Standard POP/IMAP email

Microsoft Exchange Online Email Solution is great for security and being in control of your data. It is also a good solution if you need your devices to sync with each other.

Here is a good comparison chart

Why not POP Mail?

  • Messages are removed from the server when downloaded to Outlook
  • Sent messages are not saved on the server, when your device gets lost or stolen, your sent items will be gone
  • Very hard to make backups. Must be done manually or purchase 3rd party software.
  • Does not sync with all devices

Why not IMAP Mail?

  • Easily run out of disk space
  • Very little disk space and hard to manage space between users.
  • Does not have multi factor authentication

Need Help?

We can help you with a free consultation on how to choose the best email solution. Contact us today.